Exporting tenders from a list or from results
Tender Navigator exports a list instantly as CSV, Excel or Markdown from the Export button on the list page, for this page or all filtered rows up to 2,000, with optional AI evaluation, note, source URL and extended columns. The Results page and very large lists use a separate export that is prepared and sent by email.
Last updated Published 2 min read
Exporting a list
- Open the list under My Lists.
- Press Export. The button is available once the list has tenders.
- Choose the format: CSV (UTF-8), Excel (an .xls workbook) or Markdown.
- Choose the scope: the visible page, all rows left by the list's current filters, or the selected rows when some are ticked. Exports are capped at 2,000 rows.
- Choose the columns: AI evaluation (the verdict, Matched or Unmatched, and the AI reasoning), your notes, the source URL, and extended columns (CPV, NAICS, language, external ID). There is no score column: the AI evaluation gives a verdict, not a score.
- Press Download. The file is built in your browser and nothing is sent anywhere.
Budgets are exported as a raw number and a currency code in separate columns in CSV and Excel, so a spreadsheet can sum and sort them; Markdown gets the formatted amount.
Emailed export for very large lists
Next to Export, a quieter Email export menu ("For very large lists - sent by email") asks Tender Navigator to prepare the whole list and email it to you. Use it when a list exceeds the 2,000-row cap.
Exporting from the Results page
The Results page has a Choose format export. It is prepared by Tender Navigator with the page's current filters applied and delivered by email ("We'll email you the file when it's ready"). If the current filters leave nothing, the page says "No results to export with the current filters".
Which one to use
| Need | Use |
|---|---|
| A quick file of a shortlist to paste into a spreadsheet or a message | List export (CSV, Excel, Markdown) |
| A curated set with your notes and statuses | List export with notes enabled |
| Everything a filter produced over a period | Results page export, by email |
| A list larger than 2,000 rows | Email export from the list page |
Related articles
- Tender Lists: saving and organising tendersMy Lists in Tender Navigator: the Favorites list, custom lists, saving evaluated tenders from results, per-tender notes and pipeline status, the table and Kanban views, filters inside a list, and moving tenders between lists.
- Understanding Matched and Unmatched resultsHow to read the Results page in Tender Navigator: the Matched and Unmatched verdicts, the reasoning, the filters and date range, the seven-day default window, and the actions on a result.
- Sharing a tender with a public linkHow to share an evaluated tender from Tender Navigator with someone who has no account: creating the link, what the recipient sees (verdict, reasoning, tender details), and how to delete the link.